ABSTRACTS

Guidelines for abstract submission

The submission deadline is 10th April, 2021

  • Only the abstracts that are submitted via on-line abstract submission system will be included in the abstract assessment process by the Scientific Committee.
  • All abstracts should be prepared in English.
  • Always the first author will be considered as the presenter.
  • Each participant may only submit one abstract as a presenting author. Further abstracts having the same participant as the "presenting author" will not be taken into consideration by the Scientific Committee. In the case of having more than one abstract submitted by the same presenting author, the Scientific Committee will select one of the abstracts randomly and evaluate only this selected abstract.
  • The presenting author assumes full responsibility of the content of the abstract and must ensure that all other authors are aware of this content before the abstract is submitted.
  • Presenting author is required to register for the congress in order to have the abstract accepted.

Preparation of Abstracts

Accepted abstracts will be published in the Congress e-Abstract Book as they are submitted in the abstract submission system. Since there will be no editing process on the abstracts, the authors are fully responsible to avoid any typing errors, ordering of the authors, wrong spelling/writing about the institutions, etc.

Category: A main category that is relevant for your abstract must be selected during the submission process. The Scientific Committee reserves the right to change the category during the abstract assessment process.

Presentation type: Abstracts can be presented as either oral or poster presentation. Presentation type of the abstract should be selected during the submission process. The Scientific Committee reserves the right to change the presentation type according to the availability of the scientific programme.

Author(s): First and last names, institutions, of the authors must be fully indicated correctly and in the right order. The accepted abstracts will be published in the Congress Abstract Book with the indicated author and institution names without making any adjustments.

Institution(s): The institution(s) of the authors should be indicated fully with the "department" and "institution" names while avoiding any abbreviations such as Dept., Inst., Hosp., etc. The institution and city should be written in small letters while the initials of each word are written in capitals.

Title: Abstract title can contain maximum 250 characters. Capitalize the first word and all proper nouns contained in the title and sub-title. Do NOT use all capitals. Clearly indicate the nature of the study in the title (i.e.: case-control, randomized controlled trial, etc.)
Abstract text: Abstract texts should not exceed 300 words. The title of the abstract, authors' names, their institutions and keywords are not included in this limit.

Abstract texts should be consisting of four sections given below:

Introduction - A brief statement of the problem in a broad context and an explicit explanation of why it has basic, translational, and/or clinical research importance. A clear and concise statement of the research question(s) and the specific aims to answer the research question(s).
Methods - Overview of the research methods used. Avoid non-essential technical minutiae and discipline-specific jargon.

Results - Description of the results of the research.

Conclusion and Acknowledgements - This is the basic, translational, clinical, or public health impact of your research. Acknowledgements and/or Funding Source for your research if relevant can be included here. Please include reference to grant support, (including grant number), and disclosure of any financial relationship the author may have with the manufacturer/supplier of any commercial products or services.

Images, tables, diagrams and graphs are not allowed in the abstract texts.

Keywords: Keywords should not be included in any of the sections of the abstract text, and written only in the section dedicated for keywords. Minimum 1 and maximum 6 keywords can be indicated. All keywords should be written in small letters and with a comma in between.
Only generic drug names should be used.

Please do not submit multiple copies of the same abstract.

Any editing to the submitted abstracts can be carried out until 28th February, 2021 through the electronic submission form. The access to the electronic submission will be halted after the deadline.

You can login to the abstract submission system with your username and password. Please note your username and password for future use. If you forget this information, please get in contact with the Congress Secretariat.

Please ensure that the e-mail address of the authors should be entered correctly to enable the Congress Organizing Secretariat with you regarding the abstract. All information regarding the acceptance, any required adjustments, and scheduling will be communicated through the e-mail of the presenting author.

When the submission process finalized, you will see your abstract under the title "Submitted Abstract" in the electronic submission system. If your abstract is not seen there, please kindly turn back and check the steps of your submission. Kindly note that "Not-Submitted Abstracts" will not be taken into consideration during the abstract evaluation process without any further notification about completing the submission of the abstract.

Upon submitting your abstract an e-mail including the "Abstract Number" and "Title" of your abstract will be sent to the author who has submitted the abstract.

Notification Letters

All submitted abstracts will be evaluated by the Scientific Committee following the abstract submission deadline and the acceptance letters will be sent latest by 31st March, 2021 via e-mail.

Relevant information about your abstract's presentation including the presentation date, time, hall, presentation number will be included in the acceptance letters.

Presenting author of the abstract must be registered to the congress no later than 15th April, 2021.

Abstracts of the presenting authors who do not register to the congress and do not make the registration payment by the deadline, will be cancelled, and removed from the final program book.

GUIDELINES FOR ICCDE PRESENTERS FORUM

The Oral presentation organized by the International College of Continuing Dental Education (ICCDE) for especially young dentists. There will be 3 main cash prizes:

  • 1st prize - Dr Jhee Heun Taik Memorial prize US$2,000.00
  • 2nd prize - US$500.00
  • 3rd prize - US$250.00

There will be certificates of merit for those who have missed the first 3 prizes but have given a good presentation.

You must be knowledgeable in your subject and answer questions during your presentation. All presenters are required to include a slide listing any conflict of interest disclosures. Financial disclosure includes any commercial funding you receive from a company whose product(s) you are discussing. Read the FDI/ADPC Policy on Full Disclosure.

Internet is not available in the meeting rooms.

If you are both a symposium speaker and a presenter at this meeting, do not repeat symposium material in your individual presentation.

Presenters should mention the sponsors of their research, if applicable, in their presentation. Presenters are requested to have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter, to increase the impact of the presentation.

Abstract presenters (excludes symposia/hands-on workshops/keynotes) have twenty (20) minutes for presentation and three (3) minutes for the discussion. The session chair will hold you to this time. It is advisable to rehearse your presentation prior to the meeting to ascertain that the time is not exceeded.

Cover the same material as reported in the abstract.

Give an opening statement to acquaint the audience with the nature and purpose of the study. Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.

Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.

Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.

Please be sure to be present in the session room for the 15-minute discussion period(s), if scheduled.

Equipment: Each oral session room will be equipped with a PC (all computer presentations will be operated by the presenter), an LCD projector, a screen, a lapel microphone and an aisle microphone. You may not bring equipment from an outside source such as a personal laptop. If your presentation requires additional equipment, you must contact the Meetings Department (scientificsessions@apdc2020.com) prior to the start of the meeting, and you will be responsible for any charges incurred. Your presentation will be posted on the PC desktop in your assigned room just prior to your session time.

Speaker Ready Room: All oral presenters must check in at the Speaker Ready Room prior to their presentations. The room will be equipped with rehearsal stations for computer workstations for PowerPoint presenters. Any PowerPoint presenter who has not pre-submitted his/her presentation must bring it, on a USB drive, at least 24 hours prior to the presentation to have it uploaded onto the server. Please bring a picture ID when you check in at the Speaker Ready Room. Your presentation will be sent to your assigned meeting room from the Speaker Ready Room. DO NOT plan to download your presentation directly in your assigned meeting room. To avoid waiting in the Speaker Ready Room, you may wish to avoid peak times.

Microphone: Without proper use of the lavaliere/lapel microphone, your audience will not hear you. The microphone must be clipped "knot high" on the side closest to the screen. As you turn your head toward the screen, slightly turn your upper body so the microphone travels with you.

Powerpoint Presentation: Oral Session Presenters will use PowerPoint presentations. All presentations should be in a 16:9 output ratio.

All presentations will be loaded on a server (in the Speaker Ready Room) and distributed to the appropriate oral session room at the appropriate time via a LAN. This eliminates the need for individual presenters to bring their own laptops.

GUIDELINES FOR ORAL PRESENTATIONS

You must be knowledgeable in your subject and answer questions during your presentation.

All presenters are required to include a slide listing any conflict of interest disclosures. Financial disclosure includes any commercial funding you receive from a company whose product(s) you are discussing. Read the FDI/ADPC Policy on Full Disclosure.
Internet is not available in the meeting rooms.

If you are both a symposium speaker and a presenter at this meeting, do not repeat symposium material in your individual presentation.
Presenters should mention the sponsors of their research, if applicable, in their presentation.

Presenters are requested to have copies of their presentation available as e-handouts. This is not mandatory, just an option for the presenter, to increase the impact of the presentation.

Abstract presenters have to send in their presentation as a Video Presentation and have eight (08) minutes for presentation, which will be uploaded on to the congress site.

Top ten presentations will be required to do a live presentation of eight (08) minutes for presentation and two (2) minutes for the discussion (excludes symposia/hands-on workshops/keynotes). The session chair will hold you to this time. It is advisable to rehearse your presentation prior to the meeting to ascertain that the time is not exceeded.

Cover the same material as reported in the abstract.

Give an opening statement to acquaint the audience with the nature and purpose of the study.

Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.

Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.

Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.

Please be sure to be present in the session room for the 15-minute discussion period(s), if scheduled.

Equipment:

Each oral session room will be equipped with a PC (all computer presentations will be operated by the presenter), an LCD projector, a screen, a lapel microphone and an aisle microphone. You may not bring equipment from an outside source such as a personal laptop. If your presentation requires additional equipment, you must contact the Meetings Department (scientificsessions@apdc2020.com) prior to the start of the meeting, and you will be responsible for any charges incurred. Your presentation will be posted on the PC desktop in your assigned room just prior to your session time.

  • Speaker Ready Room:
    All oral presenters must check in at the Speaker Ready Room prior to their presentations. The room will be equipped with rehearsal stations for computer workstations for PowerPoint presenters. Any PowerPoint presenter who has not pre-submitted his/her presentation must bring it, on a USB drive, at least 24 hours prior to the presentation to have it uploaded onto the server. Please bring a picture ID when you check in at the Speaker Ready Room. Your presentation will be sent to your assigned meeting room from the Speaker Ready Room. DO NOT plan to download your presentation directly in your assigned meeting room. To avoid waiting in the Speaker Ready Room, you may wish to avoid peak times.

  • Microphone:
    Without proper use of the lavaliere/lapel microphone, your audience will not hear you. The microphone must be clipped "knot high" on the side closest to the screen. As you turn your head toward the screen, slightly turn your upper body so the microphone travels with you.

  • Powerpoint Presentation:
    Oral Session Presenters will use PowerPoint presentations. All presentations should be in a 16:9 output ratio.
    All presentations will be loaded on a server (in the Speaker Ready Room) and distributed to the appropriate oral session room at the appropriate time via a LAN. This eliminates the need for individual presenters to bring their own laptops.

GUIDELINES FOR POSTER PRESENTATIONS

After the presenter pre-registration deadline, accepted and registered presenters, will receive a PRESENTATION NUMBER for their poster presentation. The Presentation Number will identify the poster in the Program Book, online program and meeting app. You must incorporate your Presentation Number into your poster display.

E-POSTER GUIDELINES

Creating and Designing Your E-Poster

  1. All poster display monitors will be set in 4:3 landscape style orientation (i.e. “Horizontal”) and all information (i.e. text, tables or charts, data, photos and figures) must be designed to appear within ONE window.
    You may display your figures, tables, text, photography, etc. in the best manner for your abstract. Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type.
    Design your Poster in 4:3 standard powerpoint slide landscape format.
    Only one Slide is allowed per E-Poster and it should not include other medias like animation or videos.

  2. Colour can be effective if used sparingly; use saturated dark colours on white background and rich, bright colours on dark backgrounds. Use contrasting colours to enhance the readability and aesthetics of display of poster. Don't use similar colours.

  3. Recommended fonts are Times New Roman, Calibri, Verdana and Arial, as these are easy to read.
    Font size: The font size should be 14pt or bigger.

  4. Disclosure Statement (Conflicts of interest: The disclosure statement detailing any potential conflicts of interest should be included on your E-Poster).

Data size should not exceed 20 MB for uploading.

Please note:

  • The presenters can present at their designated poster boards during coffee and lunch breaks to answer any questions.

  • During this session you will be expected to be at your poster to present the posters and answer questions. Schedule will be displayed on the website with allotted time and space for presentation. Co-authors and/or mentors may be available to assist in answering questions, however, they may not present the paper.
    Allocated time will be 2 minutes for E-poster presentation followed by 2 minutes of discussion.

  • You must be knowledgeable in your subject and answer questions during your presentation.

  • If you are both a symposium speaker and a poster presenter at this meeting do not repeat symposium material in your individual presentation.

  • If applicable, presenters should mention the sponsors of their research in their presentation.

  • Presenters may have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter to increase the impact of the presentation.

Presentation number of the abstract, title and author(s) must be included on the poster.
Attach a small photograph of yourself to the poster so other participants can recognize you as the presenter.

Format : PPT or PDF(Please send defined size) file
Font : Times New Roman or Arial
File size : 78cm*138cm

Guidelines for abstract submission